Kilgore Primary School

Parents » Parent/Student Handbook

Parent/Student Handbook

KISD Elementary Student Handbook 2017-2018

The School Day

Instructional time begins at 8:00 a.m. daily. The tardy bell rings at 8:05 a.m. After 8:05 students are required to sign in at the front office. The main entrance to the school is unlocked at 7:15 a.m. Teachers will open their classroom doors no later than 7:45 a.m. Students wait in the computer labs until 7:45 and are monitored by duty teachers. Parents may walk students to their classroom for the first week of school.
Building Security

In the interest of your children's safety, the doors will remain locked during school hours. Access is permitted through the front only. All volunteers and visitors must sign in and wear a badge during school hours. Please have your driver's license available when signing in. After the 1st week of school, parents will not be allowed to walk their students to their class. Staff will be available to monitor and assist students.
Afternoon Transportation and Dismissal
All pick-up students will be dismissed at 3:20 pm to the circle drive. KPS uses a number system to help with dismissal procedures. A number will be assigned to each student and their car. Students will wear their number to circle drive pick-up, and their car number card will be placed in the front window for the staff to see. You will be provided with two hangers. Please assist us with this system by keeping your number card visible in your window.

All Pre K and Head Start students that are picked up will be released at 2:00 p.m. in the bus lane at the back of the building.

Students riding KISD transportation must have a bus card on file with the transportation office. Bus cards will be provided at registration or from the school office. Students are allowed to ride only one afternoon bus. If your child is not able to ride their assigned afternoon bus, they will need to be picked up.

****Transportation changes will not be taken over the phone. All transportation changes must be in written form. You may bring a note, email or fax the office before 2:45 p.m. Students cannot be changed from a bus to a pick up over the phone. The request must be emailed or faxed to (903) 984-2176.****
Check-Out Procedures
If a student needs to leave school before regular dismissal time, the parent or guardian must check the child out from the office.

    • Parent must sign students out at the office.

    • Office personnel will call the student once the student has been signed out. No sign outs after 2:45 p.m.

    • Students returning to school must be checked in by the parent/guardian at the office before returning to class

Authorization may also be made on Skyward Parent Access.
Report Cards/Progress Reports and Conferences (All Grade Levels)
Report cards with each student's grades or performance and absences in each class or subject are issued at least once every 9 weeks.

During the third and sixth week of a nine-week grading period, parents will receive a progress report. If their child's performance in any course/subject area is near or below 70, or is below the expected level of performance, the parent is required to sign and return the report to the teacher. If the student receives a grade lower than 70 in any class or subject at the end of a grading period, the parent will be requested to schedule a conference with the teacher of that class or subject. [See Working Together for how to schedule a conference.]

Teachers follow grading guidelines that have been approved by the principal pursuant to the board-adopted policy and are designed to reflect each student's relative mastery of each assignment for the grading period, semester, or course. State law provides that a test or course grade issued by a teacher cannot be changed unless the board determines that the grade was arbitrary or contains an error, or that the teacher did not follow the district's grading policy.
[See policy EIA(LOCAL) and Grading Guidelines

Questions about grade calculation should first be discussed with the teacher; if the question is not resolved, the student or parent may request a conference with the principal in accordance with

The report card or unsatisfactory progress report will state whether tutorials are required for a student who receives a grade lower than 70 in a class or subject.

Report cards and unsatisfactory progress reports must be signed by the parent and returned to the school within 3 days. The district may use an electronic program to communicate academic information about your child, including for report card and progress reporting purposes. An electronic signature of the parent will be accepted by the district, but you are entitled to request the option to provide a handwritten signature of acknowledgment instead.
Attendance Policies  Between Ages 6 and 19

When a student between ages 6 and 19 incurs unexcused absences for three or more days or parts of days within a four-week period, the school will send a notice to the student’s parent, as required by law, to remind the parent that it is the parent’s duty to monitor his or her child’s attendance and to require the student to come to school. The notice will also inform the parent that the district will initiate truancy prevention measures and request a conference between school administrators and the parent. These measures will include a behavior improvement plan, school-based community service, or referrals to either in-school or out-of-school counseling or other social services. Any other measures considered appropriate by the district will also be initiated.

A court of law may also impose penalties against both the student and his or her parents if a school-aged student is deliberately not attending school. A complaint against the parent may be filed in court if the student:

    • Is absent without excuse from school on ten or more days or parts of days within a 180 day in the same school year

    • Is absent without excuse on three or more days or parts of days within a four-week period.

For a student younger than 12 years of age, the student’s parent could be charged with an offense based on the student’s failure to attend school. If a student age 12 through age 17 violates the compulsory attendance law, both the parent and student could be charged with an offense.

[See policy FEA(LEGAL)]

The truancy prevention facilitator for the district is Richard Nash. If you have questions about your student and the effect of his or her absences from school, please contact the facilitator or any other campus administrator.
Attendance Intervention Policy:

Prior to filing in court, KISD will utilize the following steps to keep parents involved in managing attendance.

    1. Automated phone message for every undocumented absence.

    2. Official warning letter sent to parent or guardian at 3 and 5 undocumented or unexcused absences.

    3. Notification of conference and Truancy Prevention Measures after the 8th undocumented or unexcused absence.

All notes regarding your child’s absences from school are required to be turned into the KPS office within 2 days of the last day he/she was absent.
It is the responsibility of the parent/guardian to ensure excuse notes are turned into the office.
All notes must include the following:
    • The date of the note
    • Child’s name
    • Date of the absence or tardy
    • An explanation of the absence or tardy
    • Parent’s signature
KISD accepts the following as excused absences:

    • Personal illness, death in the immediate family
    • Days of suspension

    • Participation in court proceedings

    • Late enrollment/early withdrawal for migrant students or students under the Texas Youth Commission

    • Days missed while classified as a runaway

    • Participation in a substance abuse rehabilitation program

    • Days missed to care for a student’s child or children

    • A note from a doctor must be on file with office in the case of recurring conditions that require a child to be out for regular medical or psychological appointments, therapy, etc. and will not be required to have a doctor’s note for each visit.

    • Vacations ARE NOT an acceptable cause for an excused absence from school.
Attendance for credit or final grade (Kindergarten–Grade 12)

To receive credit or a final grade in a class, a student in kindergarten–grade 12 must attend at least 90 percent of the days the class is offered. A student who attends at least 75 percent but fewer than 90 percent of the days the class is offered may receive credit or a final grade for the class if he or she completes a plan, approved by the principal, which allows the student to fulfill the instructional requirements for the class. If a student is involved in a criminal or juvenile court proceeding, the approval of the judge presiding over the case will also be required before the student receives credit or a final grade for the class.

If a student attends less than 75 percent of the days a class is offered or has not completed the plan approved by the principal, then the student will be referred to the attendance review committee to determine whether there are extenuating circumstances for the absences and how the student can regain credit or a final grade lost because of absences. [See Policy(FEC)]

In determining whether there were extenuating circumstances for the absences, the attendance committee will use the following guidelines:

    • All absences, whether excused or unexcused, must be considered in determining whether a student has attended the required percentage of days. If makeup work is completed, absences for the reasons listed above at Exemptions to Compulsory Attendance (Excused Absences) will be considered extenuating circumstances for purposes of attendance for credit or the award of a final grade.

    • A transfer or migrant student begins to accumulate absences only after he or she has enrolled in the district.
    • In reaching a decision about a student’s absences, the committee will attempt to ensure that it is in the best interest of the student.

    • The committee will consider the acceptability and authenticity of documented reasons for the student’s absences.

    • The committee will consider whether the absences were for reasons over which the student or the student’s parent could exercise any control.

    • The committee will consider the extent to which the student has completed all assignments, mastered the essential knowledge and skills, and maintained passing grades in the course or subject.
    • The student or parent will be given an opportunity to present any information to the committee about the absences and to talk about ways to earn or regain credit or a final grade.

The student or parent may appeal the committee’s decision to the board by following policy: FNG(LOCAL).

The actual number of days a student must be in attendance in order to receive credit or a final grade will depend on whether the class is for a full semester or for a full year.
Official attendance-taking time (all grade levels)
The district must submit attendance of its students to the TEA reflecting attendance at a specific time each day.

Official attendance is taken every day during the Second Instructional Hour or 9:30 am;  except KHS which is 9:10 am.

A student absent for any portion of the day, including at the official attendance-taking time, should follow the procedures below to provide documentation of the absence.

Documentation after an absence (all grade levels)

When a student is absent from school, the student—upon arrival or return to school—must bring a note signed by the parent that describes the reason for the absence. A note signed by the student, even with the parent’s permission, will not be accepted unless the student is age 18 or older or is an emancipated minor under state law. A phone call from the parent may be accepted, but the district reserves the right to require a written note.

The campus will document in its attendance records for the student whether the absence is considered by the district to be excused or unexcused. Please note that, unless the absence is for a statutorily allowed reason under compulsory attendance laws, the district is not required to excuse any absence, even if the parent provides a note explaining the absence.
Doctor’s note after an absence for illness (all grade levels)

Within two (2) days of returning to school, a student absent for more than five (5) consecutive days because of a personal illness must bring a statement from a doctor or health clinic verifying the illness or condition that caused the student’s extended absence from school. Otherwise, the student’s absence may be considered unexcused and, if so, would be considered to be in violation of compulsory attendance laws.

Should the student develop a questionable pattern of absences, the principal or attendance committee may require a statement from a doctor or health clinic verifying the illness or condition that caused the student’s absence from school in order to determine whether the absence or absences will be excused or unexcused.

[See policy FEC(LOCAL)]
Make-up Work

Students who are absent two consecutive days or longer may call the office to request assignments. Parents may pick up the assignments from the office after 2:00 p.m.


Homework assignments are an extension of classroom learning time. Homework will: improve student's work habits, reinforce newly learned skills, and increase student's responsibility. Missed homework assignments will result in consequences for the student. Your child will receive homework guidelines and expectations from his/her homeroom teacher.
Photograph Policy
We anticipate the use of photographs of students participating in school activities. Students' photos may be used in the yearbook, on the school website, classroom website, Kilgore News Herald and other media outlets. If you prefer not to have your child's photo taken and/or released, please be sure to notify the office and have on file the appropriate paperwork.
Travel Permission
At various times during the school year, students will attend field trips and special events where KISD will be providing transportation. Please make sure your child has a Travel Permission Form on file with Kilgore Primary School. These can be obtained in the school office.
Forgotten Items

Please bring work, supplies, lunch kits or other items your child forgot to the school office. We will make every effort to get the items to your child at an appropriate break in instruction. Please help us protect instructional time by refraining from interrupting classes.
Conferences with teachers are encouraged. Teachers may be contacted by leaving a message in the school office, email, or by sending a note directly to the teacher. The teacher will then contact the parents to schedule the conference. Conferences should be scheduled during the teacher's conference period or at other prearranged times.
Parents are not permitted to eat breakfast with their child. Students who eat breakfast routinely will be given a green zip tie to make staff aware. Breakfast eaters should be on campus by 7:50 a.m. Parents may eat lunch with their child during their designated lunch times. Parents must check in at the office and receive a visitor badge. Parents may bring food and eat with their student only. Parents are allowed in the cafeteria during lunch times only. Please check out in the office once your child's lunch is over.
School Parties/Birthdays/Invitations
We celebrate two parties: Christmas and Valentine's. Please see your child's teacher if you are interested in being a room mom or would like to volunteer to help set up or bring items for parties.

For individual birthdays, invitations may be distributed if the whole class is invited. KPS can not give student's addresses to parents of other students. Parents may wish to send a special treat for the class. However, all outside food brought on the campus must have a retail ingredient label. Please refrain from sending candles, flowers, or balloons. The treat can be left in the office and the teacher will pass it out at her discretion. Please make the necessary arrangements with the teacher before bringing the treat.

Students are not allowed to receive deliveries of flowers, balloons, etc. for special occasions (ex. birthdays, homecoming).
Pledge of Allegiance and a Minute of Silence

Texas law requires students to recite the Pledge of Allegiance to the United States Flag and the Pledge of Allegiance to the Texas flag each day. Parents may submit a written request to the principal to excuse their child from reciting a pledge.

A moment of silence will follow the recitation of the pledges. The student may choose to reflect, pray, meditate or engage in any other silent activity so long as the silent activity does not interfere with or distract others.
(See policy EC(Legal) for more information.)
Health Services

Sick Policy

All students with a fever of 100°F or greater, those that are vomiting, and/or experiencing diarrhea will be sent home from school. Those students should not return to school until symptoms and/or fever are gone for a complete 24 hours. They will not be allowed to return to school the following day. Please do not administer fever reducing medicine to your student and then send him/her to school.

Medication Policy

Please take note of the following important information about the administration of medication during school hours:

    • Students are NOT allowed to carry medications, prescription or over-the-counter, at school with the exception of emergency medications such as an epi-pen, diabetic supplies, or asthma inhaler.

    • All medications must be brought to school by a parent or guardian who must complete and sign the district Medication Administration form in the nurse's office.

    • Medications will need to be in the original/properly labeled container, up to date, and age appropriate in dose. Prescription medication must have student's name.

    • All medications, including Tylenol or Ibuprofen, must be supplied by parent/guardian.

    • All medications must be picked up before the end of the school year by the parent/guardian or it will be destroyed.

    • Medications that can be administered before and after school hours should NOT be brought to school to be given by the nurse. These should be given at home.

    • Authorized district employees may administer medication in the absence of the nurse.

    • The first dose of a new medication needs to be given by parent/guardian at home and will not be given at school.

    • Any herbal and/or supplement, oil, etc., will require physician orders to administer during school hours.

    • No aspirin containing medications will be administered to any child under the age of 12 years.

    • Any medication given for a period of longer than 10 days must be accompanied by a physician's note.
Head Lice

Although not an illness or disease, Kilgore ISD recognizes that an active head lice infestation may create a difficult learning environment for the affected student(s) and as a result :

A head check is made whenever symptoms are observed. Parents are notified immediately if their child has evidence of live head lice and are asked to pick their student up. Parent should accompany the child to school upon his/her return after treatment and report to the nurse's office before going to class. Student is not cleared to return to class until their head has been rechecked by the nurse and found to be free of live lice. If any live lice are found in the child's hair, he/she will be sent home until no evidence of live lice exists.

The most effective screening occurs at home.

Medical Excuse from P.E.

Written notes to exclude a student from participation of P.E. because of an illness or injury can be turned into the front office or student's teacher. If the excuse is for more than three days, a note is needed from the doctor. If a doctor's note has excluded a student from participation, a doctor's note will be needed for child to return to activity as well.

Immunization Requirements

Texas state immunizations requirements can be found at DHHS Immunization Branch Immunization Requirements Web Page:

All students transferring into KISD from out of state are required to present current immunization records prior to enrollment.

Affidavits of Exemption from Immunizations for Reasons of Conscience are required for renewal every two years and parent should provide school with renewed notarized affidavit.

Communicable Disease

All students who have not received the required immunizations for reasons of conscience, including religious beliefs, may be excluded from school in times of emergency or epidemic as declared by the commissioner of public health.

Emergency Medical Treatment

If a student should have a medical emergency at school, or a school-related activity, and parent can not be reached; 911 will be called and if needed, student will be transported to nearest hospital.

School Counselor

The school counselor is available to assist students with a wide range of personal concerns, including such areas as social, family, emotional issues, or any type of abuse. The counselor may also make available information about community resources to address these concerns.
A student or parent who wishes to meet with the counselor should contact the school at (903) 988-3905.

Pets at School

When you come to visit at KPS, please leave your pets at home. Dogs and cats are not allowed in the building. Additionally, please refrain from bringing pets on campus during arrival and dismissal times, as well as campus-wide events that draw large crowds of people, such as Field Day, Open House, etc.

Inclement Weather-News

During inclement weather, hazardous road conditions are the primary concern in determining whether to dismiss school. If conditions seem unfavorable, roads will be checked in various areas of the school district prior to 6:00 a.m. and this information relayed to the Maintenance/Transportation Office by 6:10 a.m.
The superintendent will telephone the following television/radio stations:
KYKX, FM 105
KOOI, FM 106.5
KTPB, FM 88.7, Kilgore
KIXK, FM 99.3, KYTX, Tyler
KLTV, Channel 7, Tyler
KETK, Channel 56, Jacksonville
KSLA, Channel 12, Shreveport

It is wise to anticipate that school will be held until notification otherwise is received. Please do not call the police station, school principals, or school superintendent. Instead, tune to your radio or television to one of the stations listed above and await the official announcement.

Should a winter storm move in during the school day, classes may be dismissed early for the safety of the students. Notification will also be made to the radio/television stations as soon as the decision is reached.

School Volunteer Information

Volunteers are a much-appreciated and highly respected group of individuals who make up a very important part of our educational team. KISD and its professional educators witness the rewards of volunteer partnerships between our community and our schools.

Individuals who would like to volunteer must submit a completed Volunteer Application every school year. Applicants must submit a criminal history check. All information is confidential . KISD reserves the right to refuse volunteer placement to individuals with disqualifying criminal convictions. Completed applications and DPS Computerized Criminal History forms must be submitted and approved by the District Volunteer Coordinator prior to volunteering.
Applications are available online at or can be picked at each campus or from the District Volunteer Coordinator at the administration building.

KISD Check Policy

KISD has established the following policy for accepting checks and collecting bad checks:

For a check to be an acceptable form of payment, it must include your current full and accurate name, address, telephone number, driver's license number and state.
In the event your check is returned for non-payment, the face value may be recovered electronically along with a state-allowed recovery fee. Also, if you have a check returned for nonpayment, checks will no longer be an acceptable form of payment for the remainder of the school year.

KPS School Dress Code 2017-2018

Kilgore Primary School's dress code is established to teach grooming and hygiene, instill discipline, prevent disruption, avoid safety hazards, and teach respect for authority.

Student dress reflects the quality of the school and affects students' conduct. Students shall be dressed and groomed in a manner that is clean and neat and that will not be a health or safety hazard to themselves or others. Any article of clothing, jewelry, body decoration, or hair style extreme enough to create a distraction or disturb the normal routine of school shall be deemed inappropriate. The district prohibits any clothing or grooming that in the campus administration's judgment may reasonably be expected to cause disruption of or interference with normal school operations.
Examples of inappropriate and unapproved choices of clothing, jewelry, body decorations, and hair-style include:

General Guidelines:
1. All forms of headgear (hats, caps, headbands, bandanas, hoods, etc.) are not allowed in the building.
2. Sunglasses will not be worn inside any buildings or classes (including on one's head) except by written order of a physician or on a designated “dress-up day.”

3. Tattoos must be covered by clothing.

4. Bandanas and any gang related items are prohibited.

5. Male students are not allowed to wear earrings or other objects to keep pierced holes open, even if covered by a bandage or tape. All other body piercing except females' ears are prohibited.

6. Hair must be neat, clean, and well groomed. Hair should not cover the eyes nor be styled in any manner which attracts undue attention. Hair must be a NATURAL color. Unnatural coloring or dying of hair such as purple, pink, bright red, green, blue, orange IS NOT permissible. Hair may not be spiked more than 2 inches.

7. Choker collars (i.e. dog collars with spikes or studs) and spiked bracelets are prohibited.

8. Exposed chains other than small necklaces are not allowed.

9. Obscene language or symbols, provocative pictures, advertising of tobacco, alcohol or narcotics on clothing, jewelry, or exposed body parts. Radically related symbols, emblems, pictures, words or slogans.

10. Low-cut necklines, suggestive, see-through or revealing clothing, including bare midriffs are not acceptable.Shirts/Blouses/Tops must be long enough so that the midriff is not exposed when the student's arms are raised above his/her head.

11. Sagging is not allowed. Pants must be worn no lower than the point of the hip.

12. Dresses, skirts, all split garments and shorts that are not long enough (3” above knee, from the floor when kneeling ) to maintain dignity and modesty.

13. No pajama bottoms or tops are to be worn, except for special “Read-In” days set by teachers. (You will receive notes from teachers for these days.)

14. Holes in pants and torn clothing is not allowed.

15. Cutoffs, boxer shorts, or short shorts are not allowed.

16. Appropriate shoes/boots are to be worn at all times. No house slippers may be worn except on “Read-In” days. Students should bring tennis shoes for P.E.

*Any other dress deemed inappropriate by campus administration will not be allowed. The dress code will be amended, if needed, as fashions change.

*Final decisions on the appropriate school dress rest with the Campus Administration. A student shall be given an opportunity to correct the dress code problem at school. If not corrected, he shall be subject to appropriate discipline.